Privacy Policy

  1. The data we routinely collect includes names, addresses, telephone numbers and email addresses of members and also records of relevant financial transactions. We collect this data directly from our members when they join the club. We also hold the same type of information for others whose services we use, have used or may use in support of the aims of the club.
  2. Members and potential members may sign up on the website and so share their contact information with others who have signed up. Subscription requests are manually checked before approval.
  3. Contact information for members of the committee and others allocated specific responsibilities by the committee may, with their agreement, be available from the website.
  4. For some of our members we may have additional information such as roles that they carry out within the club.
  5. We use members’ data for the administration of membership; the communication of information, and the organisation of events.
  6. With the permission of a member his personal data my be shared with the Federation or with the Croquet Association.
  7. We do not pass your data to any other individual or organisation.
  8. This information is mainly stored in digital form on computers under the control of the secretary and the treasurer and on a website hosted by SIteGround on a server in the UK.
  9. The chair of the committee is responsible for ensuring that the club discharges its obligations under the GDPR.
  10. Committee members and others allocated specific responsibilities by the committee have access to members’ data in order for them to carry out their legitimate tasks for the club.
  11. We collect personal data that is necessary for the purposes of its legitimate interests as a membership organisation. We maintain records to comply with Charity Law and to comply with our legal obligations.
  12. You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month. There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.
  13. We may also keep records of the medical requirements of children and vulnerable adults.
  14. If you would like us to delete data relating to you, please contact the Secretary. It will be deleted if we are legally permitted to do so.
  15. We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join.
  16. We normally keep members’ information after they die. If requested by their next-of-kin to delete such information it will be deleted if we are legally permitted to do so.

Safeguarding Policy

1      Definitions

Children are defined as persons of less than 18 years of age.   Adults are legally defined as vulnerable only if they are receiving health or personal care, but this club recognises that anyone can be subject to abuse and thus this policy should be read with adults as well as children  in mind.

Regulated Activity in relation to children means, as far as croquet is concerned, teaching, training or instruction, care or supervision, or driving a vehicle being used only for transporting children, that is carried out by the same person once a week or more, or 4 or more days in 30, or overnight.  A fuller definition and discussion of it is contained in the guidance on the CA website.

2      Policy Statement

  • The child’s welfare is paramount and this organisation is committed to provide a safe place for children.
  • All children have the right to protection from abuse.
  • All suspicions and allegations of inappropriate behaviour will be dealt with.
  • The Club Member with responsibility for Safeguarding is …………………………

3      Recognising abuse

This section explains briefly what child abuse is, how to recognise it, and what to do.

3.1    What Is Child Abuse?

Child abuse is a term used to describe ways in which children are harmed, usually by adults, and includes physical abuse, neglect, sexual abuse, mental abuse, and bullying.

3.1.1    Physical abuse

Physical abuse occurs where adults or other children:

  • Physically hurt or injure children
  • Give children noxious substances (e.g. alcohol/drugs)

3.1.2    Neglect

Neglect includes situations in which adults:

  • Consistently leave children unsupervised
  • Fail to ensure children are safe or expose them to unnecessary risk of injury

3.1.3    Sexual abuse

Children are sexually abused when adults or children use them to meet their own sexual needs. Examples:

  • Unlawful intercourse
  • Inappropriate touching
  • Taking pornographic photographs

3.1.4    Mental Abuse

When children are:

  • Taunted or unnecessarily shouted at
  • Subjected to undue criticism
  • Put under unreasonable pressure to perform

3.1.5    Bullying

May be carried out by adults or by other children:

  • Bullying is deliberately hurtful behaviour usually repeated over a period of time
  • Any child can be a victim of bullying
  • More usual victims are shy, sensitive, anxious and insecure

4      How to Recognise if a Child is Being Abused

It is not always easy to spot when children have been abused. However, typical symptoms would include:

  • Unexplained or suspicious injuries
  • Sexually explicit language or actions
  • A sudden change in behaviour
  • The child describes an abusive act
  • The child has a general distrust and avoidance of adults
  • An unreasonable reaction to normal physical contact

Although a child may be displaying some or all of these signs, it does not necessarily mean the child is being abused.

5      Scrutiny of Members

For a club or other body wishing to engage a member in Regulated Activity –

Please see full guidance in the Safeguarding paper on the CA website.

6      Prevention of Abuse

This section offers advice aimed at protecting children from abuse and members from false allegations.

The club will point out to parents of under-18s who take part in club activities that the club will take every possible care of children but they cannot be deemed to be in loco parentis in respect of children using club facilities.  The exception to this will be if the young person is a member of a club team playing in an away match or tournament and the required permission form has been signed by the parent or guardian.

6.1    Good Practice Guide

Opportunities for abuse can be minimised, and members can be protected against allegations, by the use of good practice.

  • Except for essential training purposes, or in exceptional cases to treat or prevent injury, minimise time spent alone with children
  • Do not take children alone in a car
  • Do not take children to your home
  • Where these situations are unavoidable ensure they only occur with the authority of the child’s parents or a responsible person within the club

6.2    You Should Never

  • Allow children to use inappropriate language
  • Make suggestive comments to a child
  • Fail to act upon allegations made by a child
  • Do things of a personal nature for children
  • Engage in physical or sexually provocative games
  • Engage in inappropriate touching

7      What to do if there are Allegations of Abuse

Where there is an allegation of abuse against a member, there may be three types of investigation:

  • A criminal investigation (police)
  • A safeguarding investigation (social services)
  • A disciplinary or misconduct investigation (club/CA)

7.1    Action if a Child Complains He/She is Being Abused

7.1.1    Always

  • Stay calm – ensure the child is safe and feels secure
  • Tell the child you are taking the complaint seriously
  • Be honest; explain you will have to tell somebody else, emphasising that this will be on a need to know basis
  • Document what the child has said as soon as possible – handwritten accounts should be made. In the event that these are subsequently typed up ALWAYS keep the original handwritten copy with it.
  • Report the matter:

to the police if you think the child is in immediate danger;

to the local authority child protection team; and

to the CA’s National Safeguarding Officer, who will inform the CA’s Hon. Secretary of any concerns.

7.1.2    Never

  • Rush into actions
  • Make promises you cannot keep
  • Ask inappropriate questions
  • Take sole responsibility

7.1.3    Why should I intervene?

  • Taking the correct action about abuse is never easy
  • You may be upset about what the child has said or you may worry about the consequences of your actions
  • One thing is certain: you cannot ignore abuse
  • The effects of abuse on children can be devastating

7.1.4    Recording information

  • Record basic information (see point 7.1.1 Always above)
  • Do not start an investigation
  • Remember that unnecessary interviews with a child may prejudice a police enquiry
  • Consider environment carefully if recording information
  • Ensure another adult is present
  • Avoid touching the child.

8      Written Parental/Guardian Consent

Where a child is to take part in an away match or event a written parental consent form should be obtained. Likewise, if photographs are to be taken for training purposes or publication the parent/guardian’s permission must be obtained and no addresses, emails or telephone numbers must be publicised.

9      CA Safeguarding Officer

The CA’s national officer with responsibility for safeguarding is Jean Hargreaves, 9 St. Paul’s Rd., Salford, M7 3NY, tel: 0161 792 4694, e-mail: jwjh47#gmail.com.

Safeguarding Policy

(Model for Clubs to Adopt: January 2017)

Name of Club:

Please also see other information regarding Safeguarding available on the CA website.

1      Definitions

Children are defined as persons of less than 18 years of age.   Adults are legally defined as vulnerable only if they are receiving health or personal care, but this club recognises that anyone can be subject to abuse and thus this policy should be read with adults as well as children  in mind.

Regulated Activity in relation to children means, as far as croquet is concerned, teaching, training or instruction, care or supervision, or driving a vehicle being used only for transporting children, that is carried out by the same person once a week or more, or 4 or more days in 30, or overnight.  A fuller definition and discussion of it is contained in the guidance on the CA website.

2      Policy Statement

  • The child’s welfare is paramount and this organisation is committed to provide a safe place for children.
  • All children have the right to protection from abuse.
  • All suspicions and allegations of inappropriate behaviour will be dealt with.
  • The Club Member with responsibility for Safeguarding is …………………………

3      Recognising abuse

This section explains briefly what child abuse is, how to recognise it, and what to do.

3.1    What Is Child Abuse?

Child abuse is a term used to describe ways in which children are harmed, usually by adults, and includes physical abuse, neglect, sexual abuse, mental abuse, and bullying.

3.1.1    Physical abuse

Physical abuse occurs where adults or other children:

  • Physically hurt or injure children
  • Give children noxious substances (e.g. alcohol/drugs)

3.1.2    Neglect

Neglect includes situations in which adults:

  • Consistently leave children unsupervised
  • Fail to ensure children are safe or expose them to unnecessary risk of injury

3.1.3    Sexual abuse

Children are sexually abused when adults or children use them to meet their own sexual needs. Examples:

  • Unlawful intercourse
  • Inappropriate touching
  • Taking pornographic photographs

3.1.4    Mental Abuse

When children are:

  • Taunted or unnecessarily shouted at
  • Subjected to undue criticism
  • Put under unreasonable pressure to perform

3.1.5    Bullying

May be carried out by adults or by other children:

  • Bullying is deliberately hurtful behaviour usually repeated over a period of time
  • Any child can be a victim of bullying
  • More usual victims are shy, sensitive, anxious and insecure

4      How to Recognise if a Child is Being Abused

It is not always easy to spot when children have been abused. However, typical symptoms would include:

  • Unexplained or suspicious injuries
  • Sexually explicit language or actions
  • A sudden change in behaviour
  • The child describes an abusive act
  • The child has a general distrust and avoidance of adults
  • An unreasonable reaction to normal physical contact

Although a child may be displaying some or all of these signs, it does not necessarily mean the child is being abused.

5      Scrutiny of Members

For a club or other body wishing to engage a member in Regulated Activity –

Please see full guidance in the Safeguarding paper on the CA website.

6      Prevention of Abuse

This section offers advice aimed at protecting children from abuse and members from false allegations.

The club will point out to parents of under-18s who take part in club activities that the club will take every possible care of children but they cannot be deemed to be in loco parentis in respect of children using club facilities.  The exception to this will be if the young person is a member of a club team playing in an away match or tournament and the required permission form has been signed by the parent or guardian.

6.1    Good Practice Guide

Opportunities for abuse can be minimised, and members can be protected against allegations, by the use of good practice.

  • Except for essential training purposes, or in exceptional cases to treat or prevent injury, minimise time spent alone with children
  • Do not take children alone in a car
  • Do not take children to your home
  • Where these situations are unavoidable ensure they only occur with the authority of the child’s parents or a responsible person within the club

6.2    You Should Never

  • Allow children to use inappropriate language
  • Make suggestive comments to a child
  • Fail to act upon allegations made by a child
  • Do things of a personal nature for children
  • Engage in physical or sexually provocative games
  • Engage in inappropriate touching

7      What to do if there are Allegations of Abuse

Where there is an allegation of abuse against a member, there may be three types of investigation:

  • A criminal investigation (police)
  • A safeguarding investigation (social services)
  • A disciplinary or misconduct investigation (club/CA)

7.1    Action if a Child Complains He/She is Being Abused

7.1.1    Always

  • Stay calm – ensure the child is safe and feels secure
  • Tell the child you are taking the complaint seriously
  • Be honest; explain you will have to tell somebody else, emphasising that this will be on a need to know basis
  • Document what the child has said as soon as possible – handwritten accounts should be made. In the event that these are subsequently typed up ALWAYS keep the original handwritten copy with it.
  • Report the matter:

to the police if you think the child is in immediate danger;

to the local authority child protection team; and

to the CA’s National Safeguarding Officer, who will inform the CA’s Hon. Secretary of any concerns.

7.1.2    Never

  • Rush into actions
  • Make promises you cannot keep
  • Ask inappropriate questions
  • Take sole responsibility

7.1.3    Why should I intervene?

  • Taking the correct action about abuse is never easy
  • You may be upset about what the child has said or you may worry about the consequences of your actions
  • One thing is certain: you cannot ignore abuse
  • The effects of abuse on children can be devastating

7.1.4    Recording information

  • Record basic information (see point 7.1.1 Always above)
  • Do not start an investigation
  • Remember that unnecessary interviews with a child may prejudice a police enquiry
  • Consider environment carefully if recording information
  • Ensure another adult is present
  • Avoid touching the child.

8      Written Parental/Guardian Consent

Where a child is to take part in an away match or event a written parental consent form should be obtained. Likewise, if photographs are to be taken for training purposes or publication the parent/guardian’s permission must be obtained and no addresses, emails or telephone numbers must be publicised.

9      CA Safeguarding Officer

The CA’s national officer with responsibility for safeguarding is Jean Hargreaves, 9 St. Paul’s Rd., Salford, M7 3NY, tel: 0161 792 4694, e-mail: jwjh47#gmail.com.